PRIVACY POLICY

INTRODUCTION

This Privacy Policy explains in general terms how Optimis Search protects the privacy of your personal information. It applies to any personal information you provide to us:

When applying for a position with us or with a client of ours;
When engaging with our professional networking forums or digital presence, such as LinkedIn;
Through our website or any other online medium operated by ourselves or our contractors;
Under any other professional agreement or arrangement.

This Privacy Policy also applies to any information about you that is provided to us by a third party, such as a personal or professional referral.

WHAT INFORMATION DO WE COLLECT?

The types of personal information that we collect will depend on the circumstances of collection and the nature of the service requested. For example, when we assist with a job application on your behalf, we may collect details such as your name, address, telephone numbers, education history, work experience, references, email address, and other details relevant to your candidacy.

As we may be required by law to obtain your consent to the collection of “sensitive information,” we will assume that you have consented to the collection of all information provided to us for use in accordance with this Policy.

HOW WE COLLECT INFORMATION

We may collect personal information about you when you deal with us over the telephone, by correspondence (whether by letter or email), through our website, or during in-person consultations. In addition to collecting information directly from you, we may collect information from third parties, including:

Individuals referring you to a position with one of our clients;
Third-party companies that disclose personal information so that we may contact you regarding employment opportunities;
Market research and industry mapping;
Public media, including professional networking sites, industry websites, or business publications.

HOW WE USE YOUR PERSONAL INFORMATION

We generally collect and use your personal information for the following purposes:

To facilitate and manage job applications with our clients;
To contact you regarding potential career opportunities with our clients or within our firm;
To accurately identify your suitability for niche roles within the finance and fintech sectors.

DISCLOSURE OF PERSONAL INFORMATION TO THIRD PARTIES

We may disclose your personal information to third parties, such as our clients to whom we provide recruitment services, or contractors who perform functions on our behalf.

We may also disclose your personal information to law enforcement agencies or government bodies for security, customs, and immigration purposes as required by international or local law. Other than the above, we will not disclose your personal information without your consent unless disclosure is necessary to prevent a threat to life or health, authorized or required by law, or necessary to investigate suspected unlawful activity.

ACCESS & CORRECTION OF INFORMATION

Upon request, we will provide you with access to the information we hold about you, subject to any exceptions under the law. This includes the right to correct or update that information. Your request will be addressed within a reasonable timeframe. If access is refused, we will provide the reasons for the refusal and the legal exceptions relied upon.

KEEPING YOUR PERSONAL INFORMATION UP TO DATE

Optimis Search takes reasonable steps to ensure that your personal information is accurate, complete, and up-to-date. If the information we hold is inaccurate or outdated, please contact us so that we may take the necessary steps to correct it.

RESOLVING YOUR CONCERNS

If you wish to access your personal information, have a complaint regarding a breach of privacy, or have queries regarding our data collection processes, please forward your request to us. We will respond to your query or complaint as a matter of priority.

CHANGES TO THIS PRIVACY POLICY

We may amend this Privacy Policy as our business requirements change or as legal regulations evolve. Any updates to this Privacy Policy will be published on our website.